Elizabeth Hutchinson: 5 Time Management Tips for Librarians

Guest blog: Elizabeth Hutchinson is a Chartered librarian and Fellow of CILIP. With nearly 20 years of experience in school libraries she is now a trainer and adviser and an advocate for FOSIL- Inquiry based Learning. She was awarded the BEM for services to libraries in 2020, is an international speaker, podcaster, blogger and author of a number of published articles.

School librarians wear many hats, from managing the library's resources to teaching inquiry skills and supporting literacy initiatives. Finding a balance between these responsibilities can be challenging and often overwhelming. However, focusing on time management strategies can ensure a clearer headspace and opportunities to decide what needs your time because none of us can do it all. 

1. Prioritise and Plan: One of the first steps in effective time management is setting priorities and creating a plan. Unfortunately, this in itself takes time but it is time well spent. Start by identifying the core responsibilities of your role and create a colour code for each one. Give each routine task such as cataloguing, shelving, and maintaining the library a colour and weekly time slot. Use digital tools or planners to help with this. Remember to leave time for other priorities such as teaching inquiry and supporting literacy. Flexibility is the key here but by starting the week with a clear plan you'll be better equipped to manage your time effectively. Colour coding will help you see how much time you spend on each task. Is the balance right?
2. Delegate Where Possible: I know that finding help is very difficult but it is important to recognise that you don't have to tackle every task on your own. Consider delegating certain responsibilities to library assistants, volunteers, or student helpers. Empowering others to help with routine tasks like shelving, checking in/out of books, or creating displays can free up valuable time for you to focus on supporting students in their academic endeavours. If it is impossible to get any support it is important to recognise time spent on every task. Having a colour-coded list means you can decide what your priorities need to be. 
3. Integrate Inquiry and Literacy into Library Activities: Instead of viewing teaching inquiry and supporting literacy as additional tasks, find creative ways to integrate these elements into your daily library activities (this is a common problem when schools see the library as an add-on rather than integrated). For example, develop inquiry-based projects that align with the curriculum and support students to explore resources independently. Host book clubs, reading challenges and author visits to promote literacy. By incorporating these aspects into your routine, you'll have more opportunities to enhance the learning experience for students without feeling overwhelmed.
4. Utilise Technology to Streamline Tasks: Take advantage of technology to streamline routine tasks and maximise efficiency. Use your library management system to automate cataloguing and tracking processes. Explore digital tools and platforms that support virtual book clubs, online research, and interactive learning. By leveraging technology, you can reduce the time spent on administrative tasks, allowing you to allocate more energy to teaching and literacy initiatives.
5. Continuous Professional Development: With better time management you may find you have more time to stay abreast of the latest trends, resources, and methodologies in school libraries, inquiry-based learning, and literacy education. Read more, attend workshops, webinars and conferences to enhance your skills and discover innovative approaches to teaching and managing the library. Networking with other school librarians can provide valuable insights and practical tips for time management. Investing in your professional development can positively impact the students and school you serve.

Managing a school library while also teaching inquiry and supporting literacy requires careful planning, delegation, integration, and the use of technology. By focusing on what you currently do and recognising what is essential and what is 'nice to do', you can strike a balance that ensures the smooth operation of the library whilst looking after your well-being and actively contributing to the academic development of your students. Remember, finding the right balance is an ongoing process, so don't hesitate to adjust your strategies to meet the evolving needs of your school community.

Further support

Free Three Thoughts for Your Week - sign up today https://elizabethhutchinson.substack.com/s/three-thoughts-for-your-week 

Engaging and Empowering School Libraries… More information can be found here  https://www.elizabethahutchinson.com/aboutmembership